I have concluded that regular email is a complete and utter waste of time. Email has become almost a way of getting projects off of our plate. How easy is it to fire off an email. Delegation has been accomplished; and the expectation is that the person receiving it will fully understand what’s being asked of them. But will they?. If the email wasn’t proofread, details were missed and the person who received it was insulted or angered because emails often convey the impression that the sender was mad when they wrote it. In this day and age when we need to talk to more people in a faster pace, I find email almost as obsolete as the fax machine. It takes so long to write a message and then include everyone necessary in the recipient list. With my emails, in addition to the distribution I will include a link to my Facebook, LinkedIn or YouTube. Then there is my signature with all my boilerplate information at the bottom.
Yet, I still get people responding to the same email with the information in it asking “what is your phone number?” Or where is your office located? All this information is directly in front of them, but gets missed because people have too many emails to read each day. We are all getting bombarded with junk mail from “Meet Christian singles” all the way to buying a database from China of potential clients I could do business with. I set up a spam filter for my emails but in the past week I had the unfortunate situation where my spam filter, which is to be helping me be efficient and productive, went on the fritz and I was not able to get any email. Not only was I not able to get email my entire office was off-line. We all started working with personal emails to communicate, and I found over the 2 days the email was down just how much we depend on email in business and for personal. So what is the solution? I think Twitter is an easier way to communicate. You can get your message across quickly and fire it to those specific people that you want to talk to. You don’t have to enter a subject, or a body message. And… you are forced to keep your message short and sweet.
Facebook is now allows you to send emails by entering the person’s name only and then typing your message. If the person is online they can see you typing and it’s almost like a little chat session in real time. A new email program is about to come out which is claimed to be the evolution of how we communicate. I personally feel in the next 5 to 10 years we won’t be typing emails anymore. I believe we will call up the recipient’s name and attach a video message. That person can respond in the same video format. It will automatically transcribe what the persons are saying and be included in the email. If you so choose to send this video email to another country it will translate for you. Now how efficient would that be? I can’t wait for that day I’m sending my video email and I’m not worried about people mis-reading my mood. They will be able to see my face and hear my voice. Until then, I guess we will continue to be inefficient in our use of today’s email.